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Inbox

Video introduction to Inbox in Nozbe

Watch this short video introducing the concept of Inbox for your tasks:

Introduction to Inbox and Adding Tasks to Nozbe

The place to capture all the things that have to be done. All thoughts, ideas, tasks (professional or private) and all the little or big things you have to manage.

You will find your Inbox on the left side of the Nozbe window.

Inbox

Just click on it and you will move to the Inbox view.

Inbox

To add your first Inbox task just click on the plus button in the bottom right corner of your Nozbe app:

Inbox

Now put here all the tasks you are thinking about. All to-do’s, tasks, ideas, everything that comes to your mind. This way you can fully focus on your next goal. You can add text, checklist, file or picture as a task comment Under the ‘…‘ It is possible to edit the comment, pin (as the favorite one on the top of the comment list) or to create a new task with it. Comments added by you can be deleted there as well.

Inbox

Overview of Task Parameters

Every task can have several parameters:

Task parameters

Many teams communicate via task comments in Nozbe. To make it even more productive, you can write a comment in such task and add a link to information in another task. That way, you can quickly jump between related tasks and see in Task A whether Task B has been completed. Pretty useful, right?

For example, we have a task entitled “Publish the blog post about Nozbe 3.9.”. Before completing this particular task, we need to complete publishing it to various stores. My colleague responsible for that copies a link to the “Upload the app in marketplaces” task and pastes it in a comment to my “Publish the blog post…” task.

Inbox

As soon as the first task is completed, I will be able to see it in my task.

Inbox

These task links are structured ‘app.nozbe.com/#taskref-taskID’, so you can use them outside of Nozbe as well. It’s a universal link, so it opens a task in a native app if you have it installed on your device or in your browser if not.

Magic Arrow - Add Tasks to the Top or Bottom of Your List

By default, you’re adding tasks to the top of your list. You can also choose to add them to the bottom of the list by clicking on a “magic arrow”.

When it points up, tasks go to the top:

Inbox

When the arrow points down, tasks go to the bottom of the list:

Inbox

Arrow can be set up or down when adding tasks on your iPhone or iPad as well!

Inbox

Converting a Task to a Project

If a task seems too big, you can convert it to a project:

New task
  1. You need to pick the task by selecting it
  2. Once it is displayed, choose the „three dots“ icon on the bottom of the Nozbe window
  3. Select from the dropdown list the “Convert to project” button

Please note that all the comments and materials attached to your task will automatically be converted into attachments of a newly created project and you will be able to view them by choosing the paper clip icon in the icobar on the right hand side of your project view. If you added a checklist, all its items will be converted into separate tasks in your new project.

Nozbe Advice: Clean Your Inbox Every Week (Inbox-Zero)

You can process your Inbox to zero by going through each and every item you have there and deciding what to do with it next: whether to move it to a different project, get it done quickly, delegate or convert to a project.

Remember: your Inbox is not a place to store your tasks. You have to make sure to process this view at least once a week and clean it up.

You can move tasks to projects by selecting them from list in popup window:

move to project

On desktop you can also:

dragandrop to project
  1. Show projects list
  2. Drag and drop task to specific project