Sharing Projects

Get things done together!

Project Sharing

Video Introduction to Shared projects

Why Share Projects in Nozbe?

By default, every new Project in Nozbe is private, and you're the only one having access to it.

You can invite other people to work on the projects with you. Very often getting tasks done together is more fun and most of all, more effective. In Nozbe, it's so effortless. When you invite someone to share a project with you, you'll be able to delegate tasks and communicate in the comments of your tasks.

It is how we work in Nozbe. We share lots of projects and communicate through tasks and comments. We don't use email anymore.

How to Share a Project with Someone?

Project invite

After you've created a project (1), go to project's Infobar (2) and go to the "Invite people" (3) section.

In this view, you can select the people you wish to add from the list (1)(2) and confirm with the 'Confirm‘ button (3).

Project invite

When the person you wish to invite is not on the list, click the ‘Add person‘ button and just type the email address of this person you wish to invite in the dedicated field (1):

Project invite

And hit „+“ icon (2) on the right to confirm. You can add more than one email address this way and also choose one or more people from the list. When you set a tick in the box (3) next to the person name it will change to grey. To invite all selected people, choose "Confirm."

This banner appears. You can see names of all people you wish to invite and have to confirm again.

Project de-invite

Now, in the project view at the top of this icon, you can see how many people you are sharing this project with, and you can invite even more people to this project.

Manage people who you share the project with by clicking on the icon:

Project de-invite

Removing People from a Project

In case you wish to remove a person from a shared project click on the “…” (three dots) button.

Project de-invite

In this view, you can remove this person from the project. Just use the “Remove from Project” option. You can remove more than one person at once. Please confirm this with the „Confirm“ button and confirm in this banner again.

Project de-invite

NOTE: Should the person not be on your team and this is the last project you have shared with, it will remove her from your suggestion list either.

Whatever they have done in the project while they worked on it, you will stay with that project. However, the tasks assigned to them but not completed will become delegated to 'anyone' and those items done, will be assigned to 'unknown.'

What Can the People You Invite to a Project Do?

It depends on the status the user has in this project. You can see the role in the project on the list

Project de-invite

To change the role, just select the user from the list, go at the three dots on the right (1) and choose the role you wish (2), do not forget to confirm (3):

Project de-invite

Roles in projects, what does it mean?

  1. Admin - Can edit and complete the project. The project admin can invite and remove people to/from the project; they can participate in the project entirely: can add tasks, comment on tasks, complete tasks, delegate tasks and change task’s parameters.

  2. User - They can participate in the project fully: can add tasks, comment on tasks, complete tasks, delegate tasks and change task’s parameters.

  3. Guest - This user can see and comment the tasks within the project or delegate them.

How Can I Leave a Project Somebody Was Sharing with Me?

If you want to leave a project you are a part of, just go to the „People in project“ view in this project’s info bar, select the „three dots“ icon, next to your name and click on the "Leave" button under your name:

Project de-invite

The project will disappear from your list, and you will no longer have access to any data therein.

If you need to collaborate on some project with someone who does not have a Nozbe account you can share a project easily. Just use Add person button.

Share link1

Enter his email address. We are inviting Rafal (

Share link1

click Plus next to the email address and then Confirm button

Share link1

„Confirm“ again

Share link1

Rafal will receive an email with a unique link to the project.

Share link1

If he does not have a Nozbe account, he can open the link and access the project in the browser anytime with the unique link.

Share link1

Of course, the access to the project via the unique link does not give access to all Nozbe features like Inbox or Priority, but Rafal can sign up for a Nozbe account anytime from the shared project, and this project automatically appears in his account.

This way you can collaborate on Nozbe projects with anyone!

Can the people invited to a project see all project settings and information?

The people you´ve invited to this project can see all tasks, comments attachments, the project description, as well as all tasks parameters such as due date, delegation, recurrence or category. The information which doesn´t sync and you can set individually are project colors and project labels. Why? The importance of a project can be different for different team members and the use of color scheme as well. Each user should adapt the system to his or her needs to work efficiently.