Repeating Tasks

Automate your tasks to remind you about things

Repeating Tasks

Setting up Repeating Tasks

You can set up tasks to repeat every once in a while to remind you of your things on a regular basis.

Before you set up a "repeat" parameter on a task, make sure to set the due date first. Otherwise, Nozbe will default it to today. The due date set for today (if you haven´t set any date) is then the start date of your recurring task. The system won´t create a next instance of the repeating task when it has not been completed in time and is still visible on your list as overdue.

One of the fastest ways to add a repeat to an action is to use the # parameter (especially, that you can set a due date this way too) for instance:

Setting Repeat via parameter

As you can see, typing "#every" brings up a list of accepted intervals. Please note that this also works in emailing.

You can also set the repeat parameter in the task details panel:

Setting Repeat in Details

All currently available options are (to see all scroll down in the recurring menu):

  • every day
  • every week
  • every month
  • every year

and also:

  • every weekday
  • every 2 days
  • every 2 weeks
  • every 3 weeks
  • every 4 weeks
  • every 2 months
  • every 3 months
  • every half a year
  • every 2 years

and also…

…Custom repeats

Have you ever had a task to accomplish twice a week, let's say on Tuesday and Friday every week? Previously you had to create two separate tasks — one for Tuesday and another one for Friday - and repeat them every week. With Nozbe 3.5 you can set up a custom repeat for one task and Nozbe will automatically create new instances that go to your Priority List on Tuesday and Friday.

Repeat

Another custom repeat option will allow you to set a task that, for example, repeats every 2nd Friday of the month. It is very helpful for activities that need to be done monthly on a particular day of the week.

Repeat2

Please note that you cannot add custom repeats via hashtag.

Repeating Tasks in Nozbe Calendar

Nozbe creates just one physical event/task. Once it is completed and archived (at midnight of the day of completing), Nozbe will generate a new task based on the recurrence pattern.

If you take a look at Nozbe Calendar, you will see see-through copies of that task within it.

Ghost Tasks

These are the so-called "ghost tasks". They have been added to the calendar ONLY for planning purposes. They are inactive, and you can't act on them e.g. by changing their due date or checking them off. Their sole reason for existence is to let you know that on a given day you have something planned.

Differences Between how Nozbe and Google Treat Repeating Tasks

This leads us to Google Calendar integration - where Nozbe and Google treat repeating tasks differently.

How Nozbe syncs repeating tasks with Google Calendar

If you set a recurrence (repeat) parameter for a task in Nozbe, it's still just one task, and it shows up in Google Calendar as one task for that day. As noted above, once it's done, the new instance will re-create itself in Nozbe and will be synchronized to your Google Calendar the next day.

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